General meetings and delegate assemblies in Bern
Eventforum Bern hosts general meetings, AGMs and delegate assemblies for associations and companies. A foyer welcome, the formal meeting in the plenary hall and a drinks reception can be combined in one location. The hall offers up to 380 theatre seats or 136 seats at seminar tables. We plan rooms, technology and venue support with your meeting chair.
Rooms and technology for general and delegate meetings
When many members come together, presentations need to be clearly visible and contributions easy to hear. The plenary hall combines a professional stage with two 4K LED walls and sound equipment.
Review the agenda with us from a technical perspective: who will use the lectern, who will sit on a panel and how will contributions from the floor be heard? We coordinate microphones, presentation files and speaker changes with your programme. The two 4K LED walls can display agenda items and documents. Your organisation remains responsible for voting procedures and minutes.
View the plenary hall and floor plan ↗
Meeting chair on stage
Presentations in view
Microphones for contributions
Seating designed around your general meeting
Two ways to face the stage together, tailored to your participants and programme.
Theatre seating
Up to 380 places
For assemblies with a shared view of the stage and meeting chair. Theatre seating accommodates up to 380 people. Space for the chair, technical equipment and additional installations is considered in the detailed plan.
Classroom seating
Up to 136 places with tables
Up to 136 people can sit at seminar tables in the plenary hall. This layout suits documents, notes and working sessions. For more than 136 attendees who all need tables throughout, we review your concept first; the theatre capacity cannot be applied to a table layout.
Schematic illustrations. Maximum capacity depends on the setup. We account for the meeting chair, technical equipment and special installations in the specific plan.
Arrive before the agenda. Keep talking afterwards.
The directly adjoining foyer provides space to welcome members or delegates, distribute documents and guide guests. If you plan check-in, voting-card distribution or an information desk, tell us the required space and reception opening time. A drinks reception can follow the formal meeting. We coordinate arrivals, the assembly and catering as one programme.
We coordinate refreshments and the drinks reception with our trusted catering partners. External caterers are possible by arrangement.
Arrivals and drinks reception in the foyer ↗
Well prepared for the meeting day
Your programme
Specify the reception opening time, meeting duration, breaks and planned finish. The number and position of speakers, presentations and technical requirements of your voting system are useful details. This allows us to prepare layout changes and technical transitions with your meeting chair.
Your participants
Plan your meeting using the full attendance count, including the chair and guests. The entrance, foyer and plenary hall are on the ground floor. A lift provides step-free access to supplementary rooms. Discuss reserved seating, companions and specific access requirements with us in advance.
Your date
General meetings are also possible on Saturdays. Tell us your preferred date; we will check availability and the support required.
Your next general meeting starts with the right setting.
For your general meeting or delegate assembly, send us your preferred date, total attendance, meeting duration and seating requirements. Include reception, presentation, floor contributions and catering details. We can include your voting system in the technical planning.
You will receive an individual quotation within 12 hours.
Frequently asked questions about your general meeting
Does the venue suit associations?
Yes. We plan general meetings, members’ meetings and delegate assemblies for associations, as well as company general meetings. Total attendance, seating requirements and the programme determine the setup. Arrivals, the formal meeting and a drinks reception can be combined in one location.
Are general meetings possible on Saturdays?
Yes, general meetings also take place here on Saturdays. Tell us your preferred date and planned programme. We will check availability and agree the support required with you.
Which seating layout suits our general meeting?
For a meeting facing the stage, theatre seating with up to 380 places is possible. If tables are needed for documents or working sessions, the plenary hall offers up to 136 classroom places. Space for the meeting chair, technical equipment and special installations is included in the specific plan.
Do you also manage voting and take the minutes?
We coordinate the room, presentation technology and sound with you. Your organisation is responsible for chairing the meeting, voting procedures and minute-taking. If you wish to use a digital voting system, we clarify its technical requirements with you in advance.
Can the general meeting take place in a hybrid format?
Hybrid and livestreaming technology is available on site and can be planned to suit the occasion. A broadcast does not, however, replace procedures for participation, identification or voting. Your organisation clarifies these organisational requirements; we agree the technical delivery with you separately.
Can a drinks reception follow the meeting?
Yes. Your event can conclude with a drinks reception in the foyer or additional spaces. We coordinate catering with our trusted partners and plan the transition from the hall to the reception with you. External caterers are possible by arrangement.
What details are useful for planning a delegate assembly?
Provide the total number of delegates and other attendees, reception time, meeting duration, seating and working-space requirements. Include floor contributions, presentations, document or voting-card distribution and the requirements of your voting system. Your organisation is responsible for running the meeting and its procedures.
Can we schedule additional meetings before the assembly?
The FabrikLounge and four additional workshop rooms can supplement your main event. Tell us which groups need separate rooms at the same time and whether those spaces also need to serve catering. The four smaller rooms can be combined; the room allocation is agreed for your specific dates.
One location. Many possibilities.
Discover how the plenary hall, foyer, supplementary rooms and personal support work together.
Venue at a glance