Guides for meetings and events

Practical knowledge for anyone preparing a meeting, a conference or a corporate event. With timelines, checklists, a Word template and guide values for seating.

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Speaker explaining content on screen during a parallel session.

Breakout room with movable partition for workshops on the lower level.

Participants in discussion during a workshop at Eventforum Bern.

Group work at a table in the daylight workshop room at Eventforum Bern.

Smiling workshop participant with documents in the Eventforum Bern workshop room.

Training participants working in groups in front of screens.

Speaker presenting in front of a screen in the Eventforum Bern workshop room.

Speaker using a microphone in front of participants during a training session.

Ten guides for your planning

Written from experience at the Eventforum Bern, where federations, associations, public authorities and companies hold their meetings and conferences.

Well-attended event with audience and presentation in the plenary hall

Organising a delegates’ assembly

Articles of association, timeline, notice of meeting and the course of the day. With a checklist for associations and federations.

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The two pages of the Word template: notice of meeting with agenda, and running order

Agenda: template for general meetings and delegates’ assemblies

Every agenda item of an ordinary general meeting explained. With a Word template for the notice of meeting and the running order.

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Plenary hall with theatre-style seating, seminar tables and two LED walls

Seating styles at a glance

Theatre, classroom, banquet and U-shape seating. What they suit, how much space they need and what fire safety requires.

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Keynote in front of an audience and two large presentation walls in the plenary hall

Planning a conference or congress

Timeline, room, programme, technology and languages. With a checklist for companies, federations and public authorities.

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Planning a kick-off meeting

Objective, agenda with times, room and technology. For kick-offs of projects, years and programmes with many participants.

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Panel discussion with five guests on the stage of the Eventforum Bern

Organising a panel discussion

Key question, guests and moderation, running order with times, questions from the audience, stage and technology.

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Two pages of the Word template: minutes of a general meeting and of a meeting

Minutes template for general meetings and other meetings

What belongs in the minutes, who signs them and how they are approved. With a Word template for general meetings and other meetings.

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Audience voting by show of hands during a meeting at the Eventforum Bern

General meeting of an association

Notice of meeting, deadlines, motions, votes and elections under the Swiss Civil Code. With a worked example of the absolute majority and templates to copy.

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Workshop room with a circle of chairs and flipcharts at the Eventforum Bern

Planning an in-person PI Planning

Two-day agenda, space for all teams, board, technology and checklist. For Release Trains of 50 to 125 people.

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Apéro platters with cold cuts, cheese, tomatoes and rocket at an event at the Eventforum Bern

Planning an apéro riche

Bites and drinks per person, ideas, timing and space. With quantity calculator and checklist.

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Planning an event in Bern?

The venue overview page shows the plenary hall, foyer and workshop rooms of the Eventforum Bern.

Venue overview

Last updated: October 2026.